With the release of OfficeStatus v4.5 comes a new ability to constrain users to the departments of which they are currently a member.
The switch that toggles this feature on/off is part of the administrative user editor. Engaging it will ensure that the user will only see their own department(s). Users that are members of other departments will be invisible.
This feature extends beyond the in/out status board, affecting user messaging, status watches, etc. It can be beneficial in cases where your organization would prefer a higher degree of departmental isolation, limiting and simplifying interaction between users within the OfficeStatus interfaces.
Also, a related change – by default, users can no longer modify their own departmental membership as they could in releases prior to v4.5. If your organization wishes one or more users to have this ability, it can be allowed at the user level.
With the recent release of OfficeStatus v4.5 comes a powerful new in/out board feature – user status locks.
Locking a user’s status prevents it from being changed by external forces such as calendar sync, presence detection features (e.g. “status events”), status scheduling etc. When a user’s status is locked, it can only be unlocked via direct user interaction.
So how is this feature useful? Well, it’s actually designed to assist with a number of specific scenarios, but one common one is when an employee unexpectedly calls in sick. That OfficeStatus user may very well have an active status schedule, or may be actively syncing their status with their Outlook/Exchange calendar. In such cases, the user’s status will be automatically updated during sync operations, which is probably not what you want if the user is out sick.
Status locks resolve this problem by allowing qualified users (admin, receptionist, or manager role members) to temporarily prevent status changes for such users. As mentioned above, only a user-initiated status change will effectively unlock it.
It’s also possible to use screen monitoring software if you have staff that are working remotely so you can use that to see exactly what staff are doing.
OfficeStatus v4.5 also provides a site-wide switch (off by default) that can prevent “normal users” (those that aren’t part of the admin, receptionist, or manager roles) from locking their own statuses.
Finally, status locks can also be observed in user status reports (an additional column has been added for this purpose).
Key Metric Software is proud to announce the v4.5 release of OfficeStatus, our award winning in/out status board software. This release is the best version of OfficeStatus yet, thanks in large part to excellent feedback from our valued customers. Our sincerest thanks to all of you!
What’s New in v4.5?
There are many new features and improvements in this release. Here are a few of the highlights.
- Support for Windows Server 2012 R2, Windows 8.1, and Internet Explorer 11.
- New status lock feature that prevents status changes not initiated by users
- Private locations that are invisible to non-members
- The ability to “lock” users into their departments
- A new location manager security role
- New admin level “enable or disable features” capabilities
- Numerous user interface improvements
- Much more!
To learn more about what’s new in v4,5, please see the release notes:
How to Upgrade
The v4.5 release is a free upgrade for existing OfficeStatus v4 licensees, and is available for immediate download:
We recommend upgrading OfficeStatus Server first (just run the installer, the upgrade is automatic) and then upgrade Windows Clients installations as time permits. Older versions of OfficeStatus Windows Client will continue to work with the new OfficeStatus Server release.
For more information regarding the upgrade, please see the Upgrade FAQ.